How to Migrate from EasyStoneShop to SlabWise
Migrating from EasyStoneShop to SlabWise is a 2-3 week process that moves your customer records, job data, slab inventory, and pricing information into a platform with AI-powered tools for template verification, slab nesting, and customer communication. A dedicated onboarding specialist manages the technical work while you keep running your shop without interruption.
TL;DR
- Migration window: 2-3 weeks, including 5-7 days of parallel system operation
- What transfers: Customers, jobs, inventory, pricing structures, and file attachments
- Shop disruption: None -- both systems run simultaneously during transition
- Price difference: EasyStoneShop at ~$150/month vs. SlabWise at $199/month with significantly more features
- ROI gap: AI features save shops $3,000-$8,000/month in reduced remakes, material waste, and office time
- Training: 3 live sessions included, plus 40+ on-demand videos
- Risk-free start: 14-day free trial with no credit card required
Why Shops Outgrow EasyStoneShop
EasyStoneShop is one of the more affordable options in the fabrication software market at roughly $150 per month. For smaller shops doing straightforward residential work, it covers the basics. But as job volume increases or you take on more complex projects, several gaps become expensive.
Feature Comparison
| Capability | EasyStoneShop | SlabWise |
|---|---|---|
| Template error checking | Manual review | AI 3-layer verification catches errors before cutting |
| Slab layout optimization | Basic manual tools | AI nesting delivers 10-15% better material yield |
| Customer self-service | Not available | Branded portal reduces status calls by 70% |
| Quote generation | Standard form-based | Quick Quote generates estimates in 3 minutes |
| Monthly pricing | ~$150 | $199 Standard / $349 Enterprise |
| AI-powered features | None | Template verification, nesting, and scheduling |
The $49/month difference between EasyStoneShop and SlabWise Standard disappears fast when you calculate the savings. A single prevented remake saves $1,500-$4,000. One month of AI slab nesting across all your jobs saves 10-15% on material costs. At $40-$120 per square foot for stone, that adds up to thousands every month.
Pre-Migration Preparation
Data to Collect from EasyStoneShop
Before your kickoff call, prepare the following:
- Customer records -- names, contact details, addresses, and project notes
- Active job files -- all open and scheduled work with specifications
- Job history -- completed projects from the past 12 months minimum
- Slab inventory -- current stock with dimensions, materials, and costs
- Pricing structures -- your per-square-foot rates, edge profiles, and add-ons
- Attached files -- photos, drawings, contracts, and approval documents
Assess Your Current Setup
- How many active jobs are in EasyStoneShop right now?
- Which team members use the software daily?
- Do you connect EasyStoneShop to any other tools (accounting, email)?
- What are your biggest frustrations with your current workflow?
Step-by-Step Migration Guide
Step 1: Sign Up and Meet Your Specialist (Day 1)
Start your free 14-day trial at SlabWise. Within one business day, you'll be paired with an onboarding specialist who focuses exclusively on fabrication software migrations. Your kickoff call (30 minutes) covers your current operations and creates a custom migration timeline.
Step 2: Export Your EasyStoneShop Data (Days 2-4)
Your onboarding specialist provides exact instructions for exporting your data from EasyStoneShop. Most records export as CSV files. For data that doesn't have a direct export path, your specialist may suggest alternative extraction methods or manual documentation.
Typical exports include:
- Customer list with contact fields
- Job records with status and specification details
- Inventory spreadsheets
- Pricing tables and rate cards
Step 3: Import and Map Data to SlabWise (Days 4-8)
The SlabWise team imports your files and maps EasyStoneShop's data structure to SlabWise's format. Since the two platforms organize information differently, this step requires careful field-by-field mapping.
Areas that typically need adjustment:
- Job workflow stages and status labels
- How customer records connect to their jobs
- Material naming conventions and categories
- Unit formats for measurements and pricing
A verification report confirms that all records imported correctly and flags anything that needs manual review.
Step 4: Set Up Your SlabWise Account (Days 5-10)
Configuration happens alongside the data import:
- Quick Quote pricing: Rebuild your rate structures in SlabWise's quoting engine for 3-minute estimates
- Customer portal: Add your branding, company details, and customize the client-facing interface
- AI nesting settings: Define material priorities, waste thresholds, and optimization preferences
- Team accounts: Create logins with role-based permissions for each staff member
- Automated notifications: Set up alerts for job milestones, schedule changes, and customer updates
- Accounting connections: Link QuickBooks, Xero, or your preferred financial software
Step 5: Parallel Operation Period (Days 10-15)
Run EasyStoneShop and SlabWise simultaneously for 5-7 business days. Enter all new jobs in both systems. This dual-entry period builds team confidence and creates a fallback if questions arise.
Goals for parallel operation:
- Process a minimum of 10 jobs through SlabWise
- Test AI template verification on real templates
- Run AI slab nesting on actual upcoming cuts
- Activate the customer portal for 3-5 trusted clients
- Confirm every team member has completed their training
Step 6: Full Cutover (Days 15-20)
Stop dual-entry and use SlabWise as your sole system. Your onboarding specialist remains available for 30 days after cutover for any questions or adjustments.
Step 7: Cancel EasyStoneShop (Day 28+)
After running SlabWise exclusively for at least one week with no issues, cancel your EasyStoneShop subscription. Keep your data exports archived for reference.
What Transfers and What Gets Rebuilt
| Data Type | Transfers? | Notes |
|---|---|---|
| Customer database | Yes | Full contact records and addresses |
| Active jobs | Yes | Open, scheduled, and in-progress work |
| Job history | Yes | Recommend 12+ months for reporting |
| Slab inventory | Yes | Stock levels, materials, dimensions |
| Pricing templates | Partial | Base rates transfer; formulas rebuilt in Quick Quote |
| Custom fields | Partial | Depends on field types and structure |
| Integrations | No | New connections set up in SlabWise |
| File attachments | Yes | Photos, drawings, contracts |
Training Your Team
SlabWise includes three live training sessions tailored by role:
Session 1 -- Office and Sales Staff (60 min) Covers job creation, customer management, the Quick Quote system, customer portal setup, and daily operations.
Session 2 -- Production and Shop Floor (45 min) Focuses on AI template verification, slab nesting optimization, cut list generation, and inventory management.
Session 3 -- Owners and Managers (45 min) Walks through reporting dashboards, margin analysis, waste tracking, team performance metrics, and financial insights.
Every team member also gets access to 40+ on-demand video tutorials and a searchable help center.
The $49/Month Question
Shops sometimes hesitate over the price difference between EasyStoneShop (~$150/month) and SlabWise Standard ($199/month). Here's how the math works for an average shop:
| Monthly Cost/Saving | EasyStoneShop | SlabWise |
|---|---|---|
| Software cost | $150 | $199 |
| Average remake cost (2-4/mo) | $3,000-$16,000 | Reduced by 60-80% with AI verification |
| Material waste savings | -- | $800-$3,000 (10-15% better yield) |
| Office time saved | -- | 15-20 hrs/mo (fewer calls, faster quotes) |
| Net monthly impact | -$150 software only | +$3,000-$8,000 total savings |
The extra $49 per month buys features that return 60-160x their cost in operational savings.
FAQ
How long does the full migration from EasyStoneShop take?
Most migrations complete in 2-3 weeks. The data transfer takes about one week, followed by configuration and a parallel operation period where both systems run simultaneously.
Is there a cost for the migration?
No. Migration and onboarding are included with your SlabWise subscription. There are no setup fees, data transfer charges, or consulting costs.
Will my team need extensive retraining?
The transition is smoother than most shops expect. SlabWise's interface is designed for fabrication professionals, and the three role-specific training sessions cover everything each team member needs. Most users feel comfortable within a week.
Can I keep using EasyStoneShop during the trial?
Yes, and we recommend it. The parallel operation period specifically requires running both systems. You only cancel EasyStoneShop after you're completely satisfied with SlabWise.
What if some of my data doesn't export cleanly from EasyStoneShop?
Your onboarding specialist has handled migrations from EasyStoneShop before and knows which data types need special handling. For records that don't export via CSV, alternative extraction methods or manual entry assistance are available.
How does QuickBooks integration work with SlabWise?
SlabWise syncs invoices, payments, and customer records with QuickBooks automatically. Your specialist configures the connection during setup, mapping your chart of accounts and tax categories.
Do my customers see any disruption during the switch?
None. The migration is completely invisible to your clients. When you activate the customer portal, you can invite customers to create accounts at your own pace, giving them better project visibility than they had before.
What happens after my onboarding specialist's 30-day support period ends?
You move to SlabWise's standard support, which includes email and chat support during business hours, the full knowledge base, and community forums. Enterprise plan subscribers also get priority phone support.
Can SlabWise handle my current job volume?
SlabWise Standard supports shops processing up to 100 jobs per month. The Enterprise plan at $349/month handles unlimited jobs and adds features like multi-location management and advanced API access.
Is my data secure during the migration?
All data transfers use encrypted connections, and SlabWise stores data on SOC 2 compliant servers. Your onboarding specialist can provide details on security protocols during your kickoff call.
Get Started Today
Start your 14-day free trial and let a dedicated onboarding specialist handle your EasyStoneShop migration. No credit card required, no downtime, and no risk to your current operations.
Sources
- EasyStoneShop official website -- product features and pricing
- Natural Stone Institute -- 2025 fabrication shop technology report
- Marble Institute of America -- countertop remake cost analysis
- Stone World Magazine -- fabrication industry operational benchmarks
- SlabWise onboarding data -- EasyStoneShop migration timelines, 2025-2026
- Freedonia Group -- U.S. countertop market analysis ($22.1B market)